When it comes to SharePoint, more often than not, the name is usually met with a deer-in-the-headlights reaction by those with little to no knowledge about collaborative cloud platforms. To be fair, there’s an abundance of features involved and trying to understand how it differs from, say, Microsoft 365, Outlook, or Microsoft Teams can naturally elicit such a reaction. But alas, you don’t have to be that deer in the headlights any longer, we’re here to help.
What is SharePoint?
Firstly, let’s dive right into what exactly SharePoint is: when you think of SharePoint, think of it as a central place you can go to upload, manage, and share files with larger groups of people at work. Essentially, a meeting ‘point’ where you ‘share’.
Secondly, SharePoint, Outlook, and Microsoft Teams are all separate applications that are part of the overarching Microsoft 365 software. But how it differs from Outlook and Teams, is that SharePoint’s primary focus is file sharing, whilst Outlook and Teams is geared towards communication, with file-sharing capabilities.
File Sharing: Microsoft Teams or SharePoint?
Having transitioned quite a few clients on both SharePoint and Microsoft Teams, one of the most frequently asked questions we get is how file sharing might change when they start adopting Microsoft Teams. The good news is, using Teams doesn’t have to change the way you use SharePoint, nor is it a case of having to choose between one or the other. Rather, using a combination of both platforms can be incredibly useful and can be easily integrated. In fact, what many clients like to do is get the best of both worlds by utilising each platform for their greatest strengths – Teams for communicating and SharePoint for file sharing.
The thing with Microsoft Teams is that it offers businesses open lines of communication across the entire organisation; albeit this does have to be carefully planned out with respective channels having to be setup. But when done correctly, it provides all staff members with a clear platform that encourages communication transparency, collaboration, and innovation through diversity of perspectives. It also seamlessly combines chat, voice, video calling, and screen sharing capabilities that support everything from one-on-one chats, to company-wide conferences.
Meanwhile, SharePoint boasts file-based collaborative functions that are best in the industry and can be integrated into email and chat. It also provides secure access from any device, with the ability to remotely wipe data in case someone loses their device or leaves the company.
The Atarix Way
If you plan to share and collaborate on a large number of files over a long period of time, SharePoint is phenomenally good at helping your organisation do this. The trick is to have it well organised, secure, and easily accessible by people within your organisation. That’s where Atarix comes in.
Think of us as the wind beneath your digital-journey wings. We’ll ensure the transition onto SharePoint Online is done seamlessly, securely, and is set up for long-term success. We always pride ourselves on the laser-focus we have on security – an aspect that’s always of critical importance when business data moves beyond traditional boundaries, but even more so in the current climate where so many of us are working remotely. We give every business owner complete confidence knowing their data is safe, so they get the most out of what Microsoft has to offer.